Facilities Maintenance Supervisor

Job Description

Reports to: Facilities Maintenance Supervisor
Department: Facilities
Number of reports: None at present

Role Summary

The role is based at our principal venue in Westminster. The working pattern is 5 days out of 7 (based on a 37.5 hour working week, Mon to Sun) flexed as appropriate to meet the needs of the business and to attend networking events.

Key Duties & Responsibilities

Strategy:

• To assist the Facilities Maintenance Supervisor, maintain a facilities strategy in line with stakeholder and business needs.
• Stay updated with current best practice in the field of business facilities.
• Stay updated with current and future trends in facilities maintenance.

Main Function/Skill set:

• Daily responsibilities for the maintenance works, ensuring above 90% compliance (PPM) and reactive maintenance escorting visits of approved contractors and suppliers within the required time scale communicating and ensuring permit of works are completed.
• Have an understanding and trained for all maintenance tasks to include:

1. PAT testing
2. Water hygiene operations/sampling and testing
3. Manual handling
4. Basic electrical and plumbing skills
5. painting and decorating
6. Understanding and operating the fire evacuation system
7. Computer skills to manage workload on the facilities management system (FMS)
8. Amenities record keeping

• Manage maintenance tasks within the FMS within the department maximising productivity and efficiency, ensuring full utilisation of time management to meet customer expectations as service levels set by the CHW.
• Manage workload of contractors and suppliers in progress and evaluate and review operational performance. Make recommendations to the Facilities Maintenance Supervisor.
• Attend weekly and monthly FM & operational meetings.
• Respond to and resolve client requests and enquiries within time limits set by the Company and to the satisfaction of both parties.
• Monitor and manage the stock of maintenance equipment and supplies to ensure service levels are met.
• To attend relevant internal meetings (Kick-Off), Facilities Project Meetings and Health and Safety (H&S) meetings.

This list of duties and responsibilities is not exhaustive, and the post holder may be asked to carry out other duties through discussion with line manager as required by the business.

Area of duty and responsibility

Health and Safety

• Co-operate with the company to ensure compliance with health and safety legislation and the health and safety policies and procedures, not intentionally or recklessly interfere with, or misuse, anything provided in the interests of health, safety, or welfare, in pursuance of the relevant statutory provisions

General Responsibilities

Company Project Team

• Be an active member of a designated company project team making a full and active contribution.

Skills & Capabilities

Essential

• Proven experience in maintenance
• Communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Knowledge of health and safety regulations, building regulations, and environmental standards
• Proficiency in maintenance software and tools

Desirable

• Electrical qualification
• Plumbing qualification
• Painting & decoration experience
• Water hygiene record keeping knowledge

Purpose & Values